Important Notice for Scoutbook Users – Unregistered Leaders will be removed on April 12th

UPDATED: The timing has been updated to April 12th for removal of existing leaders

Effective March 15, 2021, Scoutbook’s leader invite process will perform a check for a BSA issued MemberID and active BSA registration when being invited to connect with the unit roster.

Prior to April 12, unit leaders should check their rosters in Member Manager at https://my.scouting.org 3 to ensure all adult leaders listed in Scoutbook and IA are also registered on the official roster or otherwise with the BSA. Action should be taken with the local council to ensure all adult leaders are registered with the BSA. After that date, adults not registered in the BSA will be removed from adult leader unit rosters in Scoutbook and IA…

If you have questions about this change, you can ask them on the Using Scoutbook forum here 4.

On the unit roster in Scoutbook, unregistered adult leaders will appear having a yellow triangle with an “!” next to their name. Often this is caused by the wrong BSA member ID in their Scoutbook profile. This can be changed by the user with Manage Member ID at http://my.scouting.org For assistance, contact your local council or ask on the forums: http://discussions.scouting.org 2On April 12, 2021 they will be removed.

Note that some Executive Officers (IH) may have a unregistered indicator next to their name because of how they are included in a unit’s registration. Even though they have an indicator, they will not be removed.

Note: unit leaders can find correct member IDs in the Roster tool or at http://my.scouting.org or by contacting your local council

———————————————————————

Leaders – hopefully you’ve seen the notice when you log into Scoutbook about an important change to who can access Pack, Den, Troop or Patrol records. We recommend reviewing the Unit Roster in Scoutbook to see if any leaders have the yellow triangle next to their name. These leaders will need to be registered or, if registered, have their BSA Member ID updated / corrected merged, or they will be removed from Scoutbook.

———————————————————————

Scoutbook Notice: 

Effective March 1, 2021, Scoutbook’s leader invite process will perform a check for a BSA issued MemberID and active BSA registration when being invited to connect with the unit roster. Prior to March 1, unit leaders should check their rosters in Member Manager at https://my.scouting.org 377to ensure all adult leaders listed in Scoutbook are also registered on the official roster or otherwise with the BSA. Action should be taken with the local council to ensure all adult leaders are registered with the BSA.

If you have questions about this change, you can ask them on the Using Scoutbook forum here 129.

On the unit roster in Scoutbook, unregistered adult leaders will appear having a yellow triangle with an “!” next to their name. Often this is caused by the wrong BSA member ID in their Scoutbook profile. This can be changed by the user with Manage Member ID at http://my.scouting.org 9 For assistance, contact your local council or ask on the forums: http://discussions.scouting.org 8On March 1, 2021 they will be removed.

Note: unit leaders can find correct member IDs in Member Manager at http://my.scouting.org or by contacting your local council

———————————————————————

Frequently Asked Questions (FAQs):  (answers sourced from Scoutbook forums https://discussions.scouting.org/t/questions-on-the-march-1-adult-leader-update/222967/3 and volunteer experiences)

Q. What is changing? 

A. This change only removes non-registered adults from the Adult Leader section of the roster in Scoutbook and prevents non-registered adults from being added as an Adult Leader to the Scoutbook roster

Q. Why is the BSA doing this?

A. This change is for youth protection purposes. The BSA needs to stop adults who have not taken Youth Protection Training and had a Criminal Background Check from having access to Scout’s & other adults Personally Identifiable Information (PII). The change only affects adults who have no registered position with the BSA Member ID (MID) listed in Scoutbook. Adults registered with another unit, a district or Council with that MID will not be removed.

Q.  Will I know who will be removed?

A. When you go into the Unit Roster in Scoutbook, you will see a yellow triangle next to a leader who is currently shown as un-registered

Q. Does this mean parents cannot track their Scout in Scoutbook? Parents largely do not have member id’s but are connected to their Scout. I see they can remain connected, but can they monitor and or update their record?

A. Adult Partners (Lions and Tigers) and other adults for a Youth can still be connected to as Parent/Guardians to a specific Scout. He/She would simply not have access to the other Scouts in the unit.

Q. I know that Suzy Scoutmaster is registered — I can see her on the roster report from the Council. Why does she have a yellow triangle? 

A. Often this occurs because the volunteer may have two different member IDs. If you compare the Member ID in Scoutbook (under modify a person) with the Member ID on the Roster in My.Scouting, they are likely different. You can contact the Council Register and our DE, Jim Bollback, to assist in merging the two IDs

Q. I have dedicated volunteer parents who are in non-youth contacting committee positions that are not registered. Now they can’t do their job for the unit. 

A. Anyone serving on the unit committee is supposed to be registered as a committee member. This has been BSA policy for years. If they are actively working with youth OR have access to youth personal identifying information (through Scoutbook) they must be a registered leader.

Q. My Institutional Head is flagged for removal? Why is that?

A. The Institutional Head is not actually a registered leader as they do not have Criminal Background Checks. Unless the Institutional Head is registered in another position that requires a CBC, they will be removed from unit rosters.